Finance & Accounting Manager - AI-Enabled

Emperor Rentals is a U.S. vacation-rental and real-estate business seeking a hands-on Finance & Accounting Manager based in Brazil for a full-time remote position, Monday through Friday, 8:00 a.m. to 5:00 p.m. U.S. Eastern Time. You will work with our Portuguese-speaking team and communicate clearly in English with U.S. management and our external accountant.

This is a very hands-on individual-contributor role. You will personally perform day-to-day bookkeeping and financial housekeeping: clean up transactions, organize receipts, reconcile accounts, prepare owner statements, and produce recurring reports. You will own follow-through from source documents to accurate books and completed reporting. You will also improve these financial workflows using AI.

COMPENSATION AND SCHEDULE

USD $250 per week. Required schedule: FULL-TIME, Monday through Friday, 8:00 a.m. to 5:00 p.m. U.S. Eastern Time (New York time, following Eastern daylight-saving changes). You must be available for this fixed schedule; general time-zone overlap is not sufficient. Confirm your availability and acceptance of this weekly budget in your proposal. Long-term collaboration is intended, subject to performance and mutual agreement.

WHAT YOU WILL OWN

- Daily QuickBooks Online bookkeeping across separate legal entities: bank/card feeds, accurate categories, property classes, receipts, and an aged exception list.

- Bank and credit-card reconciliations to actual statements, with every difference explained and supporting documents retained.

- OwnerRez accounting: reconcile property expenses and owner statements to QuickBooks, distinguish reimbursements from service income, and prepare weekly property-management transfer schedules for approval.

- Keep guest/owner trust funds, operating cash, intercompany transfers, owner distributions, and business income correctly separated.

- Reconcile Airbnb, Vrbo, Booking.com, Stripe and other payouts, fees, commissions, refunds and chargebacks to bookings and bank deposits.

- Prepare monthly owner statements and property-level reports, apply review corrections promptly, and track completion through final approval.

- Support weekly payroll and contractor-payment reconciliation across time/work records, payment-provider records and the bank, including fees and failed or duplicate payments.

- Retrieve mortgage and utility support, prepare principal/interest/escrow allocations, and maintain property-specific records.

- Deliver monthly P&L, balance-sheet support, reconciliation schedules and a clear list of unresolved items. Support W-9/1099 preparation under the external accountant's approved instructions.

AI-ASSISTED ACCOUNTING

- Use approved AI tools to help extract invoice data, propose transaction classifications, compare exports, investigate differences, draft reports and document procedures.

- Build repeatable spreadsheet and AI-assisted workflows that reduce manual work and improve accuracy.

- Verify every AI-generated calculation, classification and proposed entry against source documents. Keep a clear audit trail and follow company data-access policies.

- Retain personal responsibility for the accuracy and completeness of the books, and obtain required approval before posting adjustments or releasing payments.

REQUIRED EXPERIENCE

- At least 3 years of hands-on U.S. bookkeeping/accounting and QuickBooks Online, with ownership of reconciliations, monthly close and financial reporting.

- Either practical experience using AI tools in finance/accounting, OR a strong willingness to learn and consistently use AI in our financial workflows. Prior AI expertise is not required; careful verification, curiosity and adoption of our tools are required.

- Strong bank reconciliation, double-entry accounting, balance-sheet cleanup and multi-entity experience.

- Comfortable with Excel/Google Sheets, lookups, SUMIFS, pivot tables and reconciling large exports.

- Professional Portuguese and strong written/spoken English. Based in Brazil for team collaboration and working-hour alignment.

- Ability to spot duplicates, missing receipts, incorrect periods, wrong properties and unsupported classifications without waiting for the owner to find them.

- Reliable internet, a suitable work computer, and willingness to use Hubstaff for agreed work-time reporting.

STRONGLY PREFERRED

Property management, vacation rentals, real estate or trust/owner accounting; OwnerRez; OTA/Stripe payout reconciliation; QuickBooks ProAdvisor certification; familiarity with Slack, Notion, Operto or similar operations tools. An accounting degree is welcome.

HOW WE DEFINE GOOD WORK

Accurate reconciliations, clear evidence and dependable completion dates. Review new bank-feed items each business day and process supported items within one business day where possible. Escalate missing information with an owner and due date. Reconcile before declaring work complete. Flag unclear instructions, explain accounting implications, document decisions and improve repetitive workflows. Payment release and tax decisions remain subject to management/accountant approval.

TO APPLY

1. Describe your U.S. QuickBooks and property-management experience, including the number of entities/accounts you managed.

2. Explain how you would handle a property repair paid by Operations and later reimbursed from owner funds without double-counting income.

3. Describe a bookkeeping error you discovered, how you proved it and how you prevented recurrence.

4. Explain your monthly-close checklist and how you track missing receipts and unresolved differences.

5. Describe how you currently use AI, or confirm your willingness to learn and use AI in our financial workflows. Explain how you would check its output for accuracy.

6. Confirm your location in Brazil, English/Portuguese proficiency, availability for the full-time Monday-Friday, 8:00 a.m.-5:00 p.m. U.S. Eastern schedule, and acceptance of USD $250 per week.

Please share only anonymized examples with no client financial details. Shortlisted candidates may be invited to a separately agreed paid practical exercise using sample data. We value sound judgment, careful work and clear communication.